Student visa terms and conditions
Solent University holds a Student visa Sponsor License, issued by the UK Home Office. The Sponsor License allows the University to recruit International students and support (sponsor) their application for the Student visa to study in the UK. As a Student visa sponsor, the University has certain responsibilities and rules which we must follow, including monitoring our Student visa students, reporting changes of circumstances, and withdrawing sponsorship if we believe a Student visa student is no longer a genuine student. The University’s UKVI Student Route Compliance Handbook sets out how the University meets our duties in respect of our Student visa Sponsor License. It is important the University meets our Student visa responsibilities, otherwise we could lose our license and not be able to recruit international students.
Similarly, as a Student visa student, you have conditions attached to your visa and it is equally important that you abide by these conditions. Breaking the conditions of your visa can have serious consequences for you, ranging from a fine to deportation and in extreme cases being barred from applying for a UK visa for up to 10 years.
This page sets out some of the most important conditions of your Student visa (also applies to Tier 4 visa holders) and University policies Student visa students must follow. If you fail to comply with University policy and processes, you will be withdrawn from your course and reported to the Home Office, who will curtail (cancel) your visa.
Engagement monitoring
Attendance monitoring
The University is required by the UK Home Office to monitor the attendance of students on a visa to ensure they continue to be genuine students who are attending and engaging with their course of study. The University monitors student visa student attendance in accordance with the UKVI Student Route Compliance Handbook section 12.
Attendance is monitored via Check-In, Solent’s attendance monitoring system. Check-In matches attendance data you register via the app during the session against your student timetable. Student attendance is recorded at every timetabled session, and you are expected to attend all timetabled sessions.
Your attendance is reviewed and assessed every two weeks and if your attendance/engagement does not meet the requirements of the University, you will receive warning emails, and unfortunately if your attendance continues to be below expectations, you will be withdrawn from the University. It is therefore vital that you log your attendance using the app at all your timetabled scheduled lectures, tutorials and seminars, regularly engage with your course on SOL, and submit all assessments/examinations.
Authorised absence
Students on a visa may sometimes have a valid reason not to attend the University, for example, illness or family bereavement. If you will be absent from the University, the University can grant you a short period of authorised absence. This request must be authorised by the relevant department and Visa Compliance staff.
To request a period of authorised absence you will need to access Check-In via the MySolent app or via the apps page on the Student Portal >>> https://students.solent.ac.uk/apps. You will need to click on the three lines at the top, click on Absence and follow the instructions. You can enter up to 7 calendar days (self-certified). For any absences longer than 7 days, you will be required to submit the appropriate evidence. We only consider absence requests up to 14 calendar days, and in exceptional circumstances up to 4 calendar weeks.
Where possible requests for authorised absence should be submitted in advance. Unplanned absences may be submitted up to 7 calendar days after the last day of absence, requests submitted after this point may not be considered.
Placement
Student visa students are permitted to go on work placement during term time provided the work placement is an integral and assessed part of their course. The University is required to notify the Home Office if our students on a visa carry out a work placement during their course of study. If we do not report the work placement to the Home Office, you could be breaking the conditions of your visa if you work over the permitted working hours stated on your visa. Therefore, it is essential you log your placement on the University Placement App prior to starting the placement.
The University will also monitor your attendance at the placement through regular checks with the employer and other means as it deems appropriate.
Please note, if a work placement is not an integral and assessed part of your course, you could undertake a period of ‘work experience’ in the UK instead. If you undertake work experience, you must continue to attend all timetabled sessions, and you should be aware that any work experience is likely to count towards your permitted working hours.
Visa conditions
Working conditions
Most Student visa students have immigration permission which allows them to work during their studies. However, the hours and type of work you can do are restricted, usually to 10 or 20 hours per week during term time, as specified on your BRP card. The UK Home Office treats working in breach of your visa conditions very seriously and it can remove you from the UK if you work too many hours and refuse future UK immigration applications.
More information on working during your studies and visa restrictions.
Please note, Student visa students are not permitted to be self-employed or engaged in business activity, which includes setting up a business, being employed for a company in which you hold shares of 10% or more or holding a statutory role, such as a director. This includes while on periods of work placement.
Passport, visa and contact details
The University is required to hold a valid in date visa/BRP and passport for all Student visa students studying at the University. If you are granted a new visa or passport please bring your new documentation to the Student Hub and the University will take a copy for our records. The University may withdraw students from their course of study if we do not hold a valid passport and visa or have evidence that an application for a new visa/BRP has been submitted.
The University is required to hold up to date contact details for our Student visa students. If your contact details change (address, phone number, email), please log into the portal to update. You also need to keep your contact details up to date with the Home Office and if you were required to register with the police as well.
Overstaying
Overstaying means allowing your visa, or BRP, to expire whilst you remain in the UK. Overstaying is a criminal offence. There is no 'grace period' within which you can lawfully overstay. Please ensure you leave the UK before your visa expiry or if you wish to extend your visa allow plenty of time to prepare.
Non-compliance
Student visa students who do not comply with the regulations on this page or if the University becomes aware you are breaking any other conditions attached to your visa you will be withdrawn from the University. Please note, if a Student visa student withdraws, suspends (interrupts) or is withdrawn from their course of study, the University must report this to the Home Office who will curtail (cancel) your visa.
Visa advice and student support
If you require visa or immigration advice or student support please contact our international advice service, here to support you throughout your student experience. You can email visa advice and compliance on internationalsupport@solent.ac.uk.
More information about Student visa conditions of leave is available on the protecting your Student visa sponsor status pages of the UKCISA website.