Travelling to Europe

Complete all sections of the form before you attend your appointment.

• When asked for your 'home' address this means your UK address
• If you are staying at more than one hotel write in the details of the first hotel and include a separate sheet with any further addresses.
• Documents you will need:
  • A completed application form.
  • Passport photographs.
  • Original passport and share code.
  • Proof of purpose of visit e.g. an invitation letter from your host or hotel reservation.
  • Proof of accommodation.
  • Return flight reservation details.
  • Evidence of sufficient funds to complete your trip.
  • Evidence of student status (a letter from the student hub) which includes university vacation dates, or, if in term time, the purpose of the visit.
  • Evidence that you will return to the UK/home country.
  • Medical insurance to cover the duration of your trip.

Please note: Most Schengen states require that you have a number of months remaining on your UK student visa beyond the end of your trip. The length of time required varies but can be as long as six months.

Visa fees can usually be paid by credit/debit card via the visa application centre website. Alternatively, you may be able to pay in person when you attend your appointment.

The fee will not be refunded even if your application is unsuccessful.

You should plan any trips to the Schengen states well in advance to coincide with university vacations. You should allow approximately three weeks, but for certain nationals and depending on demand it could take up to eight weeks.

Some visa application centres have a limit on the number of applications they will accept each day. You should aim to arrive promptly for an interview as if you are late you may miss your slot. Please note that embassies close on days which are national holidays in their own country, which can delay the visa application process.

Please keep the following in your hand luggage:

• passport
• UK visa / eVisa share code
• return travel booking
• hotel booking confirmation
• university student status letter
• travel insurance
• proof of funds

We strongly advise students not to travel during teaching weeks unless this has been agreed in advance.

Travelling during term time may affect:

• attendance monitoring
• visa compliance
• academic progress
• assessment deadlines

If you need to travel urgently, please contact International Student Support before booking.

Yes — you can return to the UK after your trip as long as your UK immigration permission is still valid on the date you travel back.

Before travelling, please make sure that:

• your passport is valid
• your Student visa / eVisa permission has not expired
• you are returning before the visa end date shown on your immigration record
• you have access to your eVisa details and generated a share code,
• you carry evidence of your continued studies at Southampton Solent University,- you can generate the student status letter from gateway

Please note that a Schengen visa only allows travel within participating European countries and does not give you permission to re-enter the UK.

Your right to return to the UK depends on your UK Student visa permission, not the visa issued for Europe.

If your visa is due to expire soon, or if you are unsure about your immigration status, please contact the International Student Support Team before making any travel arrangements.

If you are planning to apply for the Graduate Route visa, it is very important that you understand the immigration requirements before travelling.

To make a valid Graduate Route application, you must be in the UK at the time you submit your application and you must still have valid Student permission (Student visa leave).

This means you have two safe options:

Option 1 – Travel and return before your Student permission expires
You may travel outside the UK, but you must return to the UK before your Student visa expires and then submit your Graduate Route application from within the UK.

Option 2 – Apply before travelling
You may choose to submit your Graduate Route application while you are still in the UK and then wait until your Graduate Route visa has been granted before travelling.

Important:
Do not travel and remain outside the UK until after your Student visa has expired, as you will not be able to make a valid Graduate Route application from overseas.

The Graduate Route cannot be applied for from outside the UK.

If you leave the UK close to your visa expiry date, please make sure you have enough time to return and submit your application before your Student permission ends.

If you are unsure about your visa expiry date or travel plans, please contact the International Student Support Team before booking your trip.